MCI app/ProjectPlan

Below is a structured project plan to build the in-hospital MCI clinician application, derived from the MCI_app structure and staged goals.

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Project Plan: In-Hospital MCI Clinician Application

Phase 0 – Project Initiation (Weeks 0–2)

Objectives • Establish scope, governance, and success criteria • Align clinical, operational, and technical stakeholders

Deliverables • Project charter • Defined clinical scope (in-hospital clinician use only) • Success metrics (time-to-activation, checklist completion, usability) • Risk register

Key Activities • Identify clinical champions (ED, anesthesia, ICU, command) • Confirm alignment with HICS and local MCI policies • Define supported platforms (mobile, tablet, desktop) • Regulatory review (HIPAA, institutional policies)

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Phase 1 – Clinical Content & Workflow Design (Weeks 3–6)

Objectives • Translate MCI stages and goals into actionable clinical workflows

Deliverables • Stage-based clinical workflow maps (Stages 1–6) • Role-based task lists (ED, anesthesia, ICU, command) • Standardized checklists per stage • Decision logic for escalation/de-escalation

Key Activities • Convert MCI Goals into stepwise tasks • Define triggers for stage transitions • Map triage concepts and surge actions • Identify required data inputs (beds, staff, supplies)

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Phase 2 – UX / UI Design (Weeks 5–8) (overlaps Phase 1)

Objectives • Create a clinician-first, low-cognitive-load interface

Deliverables • Wireframes for: • Incident dashboard • Stage navigation • Checklists • Alerts and notifications • Role-specific views • Accessibility and offline-mode design

Key Activities • Rapid usability reviews with clinicians • Optimize for “glanceable” information • Minimize typing; favor taps/checks • Define color/status logic for urgency

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Phase 3 – Technical Architecture & Infrastructure (Weeks 7–10)

Objectives • Design secure, reliable system architecture

Deliverables • System architecture diagram • Data model and APIs • Security and authentication design • Offline/failover strategy

Key Activities • Choose tech stack (web app vs hybrid) • Define integration points (EHR, bed management, paging) • Plan audit logging and reporting • Confirm hosting and redundancy

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Phase 4 – Core Development (Weeks 11–18)

Objectives • Build functional application aligned to clinical workflows

Core Features • Incident activation and stage tracking • Stage-specific checklists and goals • Role-based dashboards • Push alerts and escalation triggers • Data logging

Deliverables • MVP application • Admin configuration tools • Initial integration endpoints

Key Activities • Agile sprint development (2-week sprints) • Continuous clinician feedback • Unit and integration testing

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Phase 5 – Advanced Features & Integrations (Weeks 19–24)

Objectives • Enhance operational awareness and automation

Deliverables • Bed/ICU/OR availability tracking • Supply and staffing dashboards • Communication templates (internal & external) • Report generation for after-action review

Key Activities • Integrate hospital systems (as available) • Validate real-time data accuracy • Refine alert thresholds

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Phase 6 – Testing, Simulation & Validation (Weeks 25–28)

Objectives • Ensure safety, usability, and reliability under stress

Deliverables • User acceptance testing results • Simulated MCI drill reports • Performance and load testing outcomes

Key Activities • Run tabletop and live simulations • Measure task completion time • Capture clinician feedback • Fix critical usability issues

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Phase 7 – Training & Deployment (Weeks 29–32)

Objectives • Safely introduce the application into clinical practice

Deliverables • Training materials (quick guides, videos) • Onboarding workflows • Production deployment

Key Activities • Train super-users and command staff • Deploy staged rollout (pilot → full) • Establish support escalation pathways

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Phase 8 – Post-Deployment Review & Optimization (Ongoing)

Objectives • Improve performance and clinical value over time

Deliverables • After-action reports • Feature enhancement backlog • Annual MCI content updates

Key Activities • Review real incident usage • Incorporate lessons learned • Update clinical guidance and checklists

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Key Success Metrics • Time to MCI activation • Checklist completion rates • Clinician usability scores • Reduction in communication failures • Successful use during drills or real events

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Governance & Ownership • Clinical content ownership: Hospital emergency preparedness leadership • Technical ownership: IT / Digital health • Oversight: Incident Command & Quality/Safety committees

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This plan is designed to align tightly with the stage-based MCI goals model while remaining realistic for hospital deployment and clinician adoption.